PacVet is pleased to invite your organization to be a part of our two-day Vet Expo at our conference in San Francisco. The Vet Expo is a great opportunity to show off your products and services to the veterinary community.
Exhibitor booths are sold out. To be put on a waitlist, please contact Della Yee at firstname.lastname@example.org.
Note: To complete a pdf fillable version of the exhibitor contract, please use Chrome or Safari as the browser. Or you can open up the form, right-click on it, save it as a pdf, and open with Adobe Acrobat Reader.
10 X 10 Exhibit Space Rental Includes:
- One 6’ table, two chairs, and one wastebasket
- Identification sign
- Four badges (includes: catered lunches, breaks, and Vet Expo Mixer)
- Company listing on PacVet.net
Priority Point System
The priority point system will be used to allocate exhibit space. Each exhibitor earns priority points according to the following criteria:
- Two points for exhibiting at the 2022 Pacific Veterinary Conference.
- Two points for every $5,000 in sponsorship in 2022.
- Points are accrued on a cumulative basis year after year.
Sponsor at PacVet 2022
We have tons of sponsorship opportunities that can increase your visibility, impact, and sales. Sponsors receive unparalleled brand exposure and exclusive benefits before, during, and after the conference. For sponsorship see prospectus page 8.
Health and Safety Protocols
The Pacific Veterinary Conference (PacVet) is a conference of the California Veterinary Medical Association (CVMA). At both PacVet and the CVMA’s other in-person conferences, the CVMA’s top priority is the safety and welfare of attendees and staff. Accordingly, the CVMA is requiring proof of full COVID-19 vaccination for admission to all of its in-person conferences, including PacVet.
According to the CVMA’s policy, in-person PacVet registrants will be required to show proof of COVID-19 vaccination on-site before entering the meeting space. Proof of vaccination will not be a part of the initial registration process, and CVMA will not collect or maintain any records of an individual’s vaccine status as part of that process. Instead, and as noted, in-person attendees must present proof of vaccination at the time of the event.
The only exemptions from the requirement of full COVID-19 vaccination will be for religious or medical reasons. Any such exemptions must be sought no less than thirty days in advance of PacVet and shall be approved only after submission of appropriate documentation establishing the veracity of the exemption, including—in the case of a medical exemption—documentation from a qualified medical provider. Submit documentation to email@example.com.
The CVMA will also follow the requirements and guidelines (such as masking) established by the Hilton San Francisco Union Square and local and state health authorities. When registering for PacVet, registrants agree to a Personal Responsibility & Liability Waiver. Registrants will receive logistical information via email, including safety and prevention measures, before arrival.
The CVMA reserves the right to review this policy at any time and to make changes as circumstances dictate or allow. Visit the PacVet website for the current health and safety protocols.
“Full” vaccination shall consist of (a) two injections of the Moderna vaccine, (b) two injections of the Pfizer-BioNTech vaccine, (c) one injection of the Johnson & Johnson vaccine, or (d) the requisite number of injections of any other vaccines approved by the FDA for use against COVID-19 at the time of the event, as well as (e) any booster shots that are determined by relevant health authorities to be necessary at the time of the event to sustain the efficaciousness of the vaccines identified above. All such vaccinations must be received at least 14 days prior to the first day of the event.
A lead retrieval company will be secured by the Pacific Veterinary Conference. Ordering information will be provided after exhibit booths have been assigned.
November 12, 2021: Diamond and Ruby sponsors premium ad placement due
November 15, 2021: Hotel registration opens
November 30, 2021: Conference program ad/payment due
January 14, 2022: Exhibitor booth fee balance due; booths assigned after this date
January 31, 2022: Sponsors full payment due
January 31, 2022: California Veterinarian (March/April supplement) contract/ad/payment due
May 3, 2022: Special group rate hotel registration closes for the Hilton San Francisco Union Square
June 2–June 5: Pacific Veterinary Conference in San Francisco, California
Vet Expo Hours
Friday, June 3: 9:30 AM-6:15 PM
Saturday, June 4: 9:30 AM-3:30 PM
All exhibits must be show ready by 8:30 AM on Friday.
Exhibitors must be moved out by 7:30 PM on Saturday.
Tear down is not allowed prior to 3:30 PM on Saturday.
*Removing display items and/or dismantling a booth before the scheduled breakdown time for all exhibitors is a violation of this contract and will be considered the same as a “no-show.“
For more information, contact Della Yee by email at firstname.lastname@example.org or by phone at 800.655.2862 ext. 11.