Exhibitor Registration
When does exhibitor registration open?
Exhibitor registration is located in Hall A of the Long Beach Convention Center, open on:
- Friday, June 27, 2025
- 11:00 AM – 6:00 PM: Registration Open
- 6:00 PM: Pre-show Inspection Begins
Exhibit Hall Hours
Saturday, June 28, 2025
- 9:30 AM: Final Show Inspection
- 10:20 AM – 6:30 PM: Vet Expo Open
Sunday, June 29, 2025
- 10:20 AM – 4:30 PM: Vet Expo Open
- 4:30 PM – 7:30 PM: Tear Down
Note: Early tear down is not permitted. All exhibitors must be moved out by 7:30 PM.
Booth Package Details
What’s included in a 10′ x 10′ booth?
- One 6-foot table
- Two chairs
- One waste basket
- Identification sign
- Salt and pepper carpet
- Certificate of Insurance
- Three name badges for booth staff (includes catered lunches, breaks, Vet Expo Mixer, President’s Reception, and more!)
- Company listing on PacVet.net, the conference app, and in related marketing materials
Is carpet required?
Yes, and it is already included in your booth fee.
Exhibitor Badges
How many badges do I receive?
- 10′ x 10′ booth = 3 badges
- 10′ x 20′ booth = 6 badges
Can I purchase additional badges?
Yes. Additional badges are $250 each and include all meals served in the Vet Expo.
To purchase:
- Log into the Exhibitor Portal
- Click on the Add-Ons tab
- Select Additional Name Badges
After purchase, email Erica Ferrier at eferrier@cvma.net with the names and email addresses of additional staff.
Deadline to submit booth staff names: June 16, 2025
Booth Setup and Union Regulations
Can I set up my own booth?
Due to union regulations:
- Exhibitors may only hand-carry items that can be moved by one person in one trip—no dollies, carts, or mechanical equipment allowed.
- All other handling must be done by union labor.
Exhibitor Access to Conference Sessions
Exhibitors may attend sessions but:
- Are not eligible for CE credits
- Do not receive access to lecture notes
To earn CEUs, you must register as a full attendee.
Exhibitor Service Kit
Curtin is the official General Service Contractor. Your exhibitor service kit will be sent after full payment and booth assignment.
- Kit includes:
- Booth furnishings and rental order forms
- Lead retrieval
- Electrical order forms
- Shipping details and rates
Need help?
Contact: marly@curtinconvention.com or call 415-883-7818
Loading and Unloading
Use North Dock – Hall A at the Long Beach Convention Center.
Cart Service Details:
- One man with pushcart: Round trip to/from booth
- Designed for small vehicles (passenger cars, not cargo vans)
- Limit: 8 pieces or 200 lbs. total, max 50 lbs. per item
- Cost: $205.80 per load
Operated by Teamsters Union
Electrical Services
Electrical services are provided by Curtin and must be ordered via the Exhibitor Service Kit.
Money-saving tip:
Bring your own extension cords and power strips.
Electrical Order Form and Info: Online Ordering – Edlen – Log into Online Ordering
Shipping and Deliveries
Do NOT ship directly to the Convention Center.
Packages will be turned away. All shipments must go through Curtin.
Include on labels:
- Event name: PacVet 2025
- Location: Hall A or Grand Ballroom
Need help with logistics?
Contact: marly@curtinconvention.com or call 415-883-7818
Parking
Exhibitor Parking:
- $16/day
- Location: Promenade Garage (on Pine Ave., across from California Pizza Kitchen, under the Promenade Lobby)
Hotel Parking Rates (Subject to change):
- Self-Parking:
- Overnight: $38
- Daily/Visitor: $44
- Valet Parking:
- Overnight: $42
- Daily/Visitor: $49