PacVet is pleased to invite your organization to be a part of our two-day Vet Expo at our conference in Long Beach. The Vet Expo is a great opportunity to show off your products and services to the veterinary community.

 

To reserve your booth and pay the 50% exhibitor total required for contracts received by December 31, 2022, complete this PDF form and email it to Erica Ferrier at eferrier@cvma.net.


10′ X 10′ Exhibit Space Rental Includes:

  • One 6’ table, two chairs, and one wastebasket
  • Identification sign
  • Three badges (includes: catered lunches, breaks, and Vet Expo Mixer)
  • Company listing on PacVet.net, conference app, and related marketing material

10′ X 20′ Exhibit Space Rental Includes:

  • Two 6’ tables, four chairs, and two wastebaskets
  • Identification sign
  • Six badges (includes: catered lunches, breaks, and Vet Expo Mixer)
  • Company listing on PacVet.net, conference app, and related marketing material

Additional exhibitor badges are available for $250. See page 12 in the exhibitor prospectus for more information.

Priority Point System

The Pacific Veterinary Conference uses a point system to assign exhibit booth space up until January 13, 2023. After that, booths are assigned on a first-come, first-served basis regardless of points. The following is a complete breakdown of how those points are accumulated and utilized:

  • Two points for exhibiting at the 2023 Pacific Veterinary Conference.
  • Two points for every $5,000 in sponsorship in 2023.
  • Points are added to accumulated points year after year.
  • Priority is given to returning exhibitors based on points accumulated through the last conference. 
  • Accumulated points will not hold a booth space if payments are not made according to the schedule/calendar on page 4 of the exhibitor contract.
  • Companies who begin tear down or have left the Vet Expo prior to 3:30 PM on Sunday will lose all priority points and will have a low booth assignment at future conferences. 
  • If companies have the same number of points, the company that submitted their contract and pays in full first will have priority in selecting a booth. 
  • No-shows do not accumulate points.

Sponsor at PacVet 2023

We have tons of sponsorship opportunities that can increase your visibility, impact, and sales. Sponsors receive unparalleled brand exposure and exclusive benefits before, during, and after the conference. 

Lead Retrieval 

Expo Badge has been secured for lead retrieval services. Ordering information will be provided in the exhibitor services kit after exhibitor booths have been assigned. 

Floor Covering

Exhibitors must provide appropriate floor covering or order carpet through the general service contractor, American Exposition Services, Inc. 

Vet Expo Hours

Saturday, June 10: 9:30 AM-6:15 PM
Sunday, June 11: 9:30 AM-3:30 PM

Important Dates

November 1, 2022: Diamond and Ruby sponsors premium ad placement due
November 18, 2022: Hotel registration opens
November 30, 2022: Conference program ad/payment due
January 13, 2023: Exhibitor booth fee balance due; booths assigned after this date
January 31, 2023: Sponsors full payment due
February 1, 2023: Last day for exhibitors to cancel
March 1, 2023California Veterinarian (May/June supplement) contract/ad payment due
March 31, 2023: Sponsor insert and item proofs due
May 19, 2023: Exhibitor Rep name badges due
May 19, 2023: Proof of certificate of insurance due
May 22, 2023: Special hotel group rate ends for Hyatt Regency Long Beach
June 9–June 12, 2023: Pacific Veterinary Conference in Long Beach, California 

All exhibits must be show-ready by 8:30 AM on Saturday
Exhibitors must be moved out by 7:30 PM on Sunday.
Tear down is not allowed prior to 3:30 PM on Sunday.

*Removing display items and/or dismantling a booth before the scheduled breakdown time for all exhibitors is a violation of this contract and will be considered the same as a “no-show.

For more information, contact Erica Ferrier by email at eferrier@cvma.net or by phone at 800.655.2862.